The hidden cost of any new service is what it demands of your own team. Onboarding is a five day scoping exercise needing roughly two hours of your time, with no software to deploy, no change to how anyone books and nothing for travellers to learn. After that, one activity out of nine in a cycle stays with you: deciding what to claim, and filing it.
Every finance leader has been burned by a service that promised lightness and delivered a six-week implementation. Fair concern. Here's why this isn't that.
No system to install, no software for your team to learn, no process to re-engineer. Your invoices, your bookings, your GST portal data, as they already exist, wherever they already live.
The entire point of engaging us is that the gathering, normalising and matching happens on our side. An onboarding that burdened you would contradict the service itself.
You don't take lightness on faith, the first reconciliation runs within the onboarding, so you see the output before the relationship has cost your team more than a few meetings.
We track this the way we track everything, precisely. Two lanes: yours and ours, phase by phase.
A short call to map your entities, GSTINs, travel channels and where your data lives today.
You point us at the sources, TMC statements, portal access, invoice mailboxes. We take it from there.
We run the full engine over a first period, collating, matching, flagging, while your team does nothing at all.
We sit with you, walk the results, agree the rhythm, and the engagement settles into its cycle.
Worth putting in writing, because the list is short, and it doesn't grow.
Your entity and GSTIN mapwhich companies travel, under which registrations. Once, at kickoff.
Access to the data sourcesTMC statements, invoice mailboxes, GST portal data. Set up once; refreshed by us thereafter.
An hour per cyclethe findings review, where we walk you through your position and what's recoverable.
The measure of a managed service is simple: after the first month, does your team's calendar look different? With us, it shouldn't, except for the hour where you find out what you're getting back.
There is no portal to administer and no licence to manage. Mythos is the single surface where work is handed in and deliverables are collected.
Travel data, hotel documents for StayLedger, entity or GSTIN changes. One upload point rather than an email thread nobody can find in six months.
Collection complete, register delivered, reconciliation running, follow-ups open. The status of the cycle without a status call.
Filed under a structure your team can navigate without us, and nothing is retained on TraCarta servers once the cycle is delivered. Your infosec team gets that architecture in writing.
Book a free reconciliation review, onboarding starts with a single call.