Every Stay. Every Rupee of GST. Accounted For.
Business stays carry GST that companies rarely recover in full. We bring the same reconciliation we run for airlines to every hotel stay: each one matched to the hotel’s GST e-invoice, every exception flagged, and a clean record for your books.
Why It Matters
The GST on a hotel stay is only credit if the invoice is right and billed to the right GSTIN. Now every e-invoice can be checked.
Hotels are one of the largest travel costs for most companies, and every stay carries GST. But hotel invoices arrive in every format, from hundreds of properties, often billed to the wrong registration or not issued as a proper tax invoice at all. Most of it is never checked against the booking.
Larger hotels must report their invoices to the government as e-invoices, so the data to check each stay now exists. Hotel GST Reconciliation uses it: we pull every e-invoice billed to your GSTINs directly from the government system, match it to your bookings, check it, and flag every stay where the invoice is missing or wrong, so your team knows exactly what to fix.
Where Hotel Credit Goes Missing
The five patterns behind most missing hotel credit. Each one turns claimable GST into a cost.
How It Works
Five steps from booking to claimable credit. Every invoice comes straight from the government e-invoice system: nothing collected by hand.
- Once a monthApproveYou switch on API access in your GST account and confirm a one-time code. A government-approved connection; we never hold your password.
- MonthlyCollectEvery hotel e-invoice billed to each of your GSTINs, pulled month by month from the government e-invoice system.
- MonthlyMatchEach stay in your booking data paired with its invoice, using the hotel’s GSTIN, the check-out date and the amount.
- MonthlyFlagStays with no e-invoice, wrong GSTINs, wrong tax types and value differences identified, with exactly what each one needs.
- Every monthDeliverThe reconciliation, and a copy of every matched e-invoice with its signed QR code, ready for your books and auditors.
Four Outcomes for Every Stay
Every booking ends in one of these, with the working to show why.
A Worked Example
Four stays, four different answers. Illustrative.
| Stay | E-invoice | Booking value | Invoice value | What the reconciliation found | Action |
|---|---|---|---|---|---|
| Mumbai, 2 nights | Found | ₹21,240 | ₹21,240 | Matches the booking and the Maharashtra GSTIN | Claim |
| Bengaluru, 3 nights | Found | ₹28,320 | ₹31,860 | Food and laundry billed on the same invoice | Review |
| Delhi, 1 night | Found | ₹9,440 | ₹9,440 | Billed to the Haryana GSTIN, not Delhi | Flag for correction |
| Pune, 2 nights | Not found | ₹12,600 | — | No e-invoice; the hotel may be below the e-invoice threshold | Flag for your travel desk |
A company that travels a lot books thousands of stays a year. Each one is small. Together they decide how much of your hotel GST becomes credit, and how much becomes cost.
The Monthly Hotel Reconciliation
Your record of every business stay for the month: the e-invoice behind it, whether the credit can be claimed, and exactly what the rest need.
- Every stay matched to its hotel e-invoice
- Exceptions explained: value, tax type and GSTIN
- A follow-up list for your travel desk or agency
- A copy of every matched e-invoice, named by booking
- A hotel master list with verified GSTINs
| Booking | Hotel GSTIN | Value | E-invoice | Action |
|---|---|---|---|---|
| HB-30412 | 27AAB…1ZV | ₹21,240 | Found | Claim |
| HB-30418 | 29AAC…1ZK | ₹31,860 | Found | Review value |
| HB-30431 | 06AAD…1ZP | ₹9,440 | Found | Flag for correction |
| HB-30447 | Not found | ₹12,600 | Missing | No e-invoice |
| HB-30452 | 36AAE…1ZM | ₹7,080 | Found | Claim |
Right for You If
- Your people stay in hotels across several states
- You claim GST across several GSTINs
- Hotel invoices are kept by travellers or an agency, and never checked
- You have never checked hotel invoices against bookings
- You already reconcile airline GST and want hotels done the same way
Probably Not Needed If
- Your business stays are few and in one state
- Your company cannot claim credit on accommodation
How the Engagement Works
Agreed in writing before any work starts.
What We Need from You
Three things. We do the rest.
Request a Free Hotel GST Review
Tell us a little about your hotel travel. A specialist will reconcile your last six months of stays and show you what is claimable, and what needs fixing.
- Your last six months of stays reconciled
- What is claimable, and what needs fixing
- No cost, and no commitment
Questions Finance Leaders Ask
Something else? Write to connect@tracarta.in.
Do you collect hotel bills from us or from hotels?
No. Every invoice comes directly from the government e-invoice system, so there is nothing to send us and nothing to chase. You share your booking data; we do the rest.
Do we need to share our GST login or password?
No. You enable API access in your own GST account and confirm a one-time code. We connect through a government-approved channel, and never hold your password.
How far back can you go?
The government system makes e-invoices available for six months, so we start with your most recent six months and then work month by month. Periods older than six months are outside what the system makes available.
What about hotels that don’t issue e-invoices?
Smaller hotels are not required to issue e-invoices. We work only with e-invoices, so these stays are listed separately in your report, with the hotel and booking details, for your travel desk or agency to follow up.
Can we claim credit on every hotel stay?
Not always. Credit depends on the stay being for business, the invoice being billed to your GSTIN in the state of the hotel, and the tax being charged correctly. The reconciliation shows which stays qualify and which need correcting.
Does it work alongside airline reconciliation?
Yes. Hotel GST Reconciliation works on its own or alongside our Airline GST Reconciliation, with the same process, people and controls, and one named specialist for both.
Related Services
Travel GST, done properly. All services
How Much Hotel GST Are You Leaving Behind?
Request a free review and we’ll reconcile your last six months of hotel stays, so you see exactly what is claimable, and what needs fixing.
Request a free review